Unified Content Management
Centralize, manage and retrieve all your documents efficiently with our innovative solution.
Common document management problems
Organizations are faced with a multitude of systems for document storage. This often leads to issues with duplication, document loss, and difficulties in finding specific information. Constellio solves these problems by centralizing document management while preserving their original location.
Optimize
your storage costs your search time your security
Leverage your data efficiently
Unified document management plays the role of a central repository for all content within your organization. It offers the ability to locate and manage documents from various systems, while leaving them in their original location.
With this approach, the question of which system to save a document in becomes obsolete. Constellio takes care of recording the document in the appropriate system, depending on the nature of the document and the specific functionalities required by the system.
Innovative features
Constellio’s unified management covers the following aspects:
- Unified search: Constellio provides centralized search, allowing you to locate desired documents in Constellio, Teams, SharePoint, OneDrive, and Exchange simultaneously. So, no more need to rummage through each system separately.
- Unified collaboration: Each project has a unique folder combining documents from various sources, including Constellio, Teams, SharePoint, OneDrive, and Exchange. You can continue to work on these documents in their original system while managing them from this unified folder.
- Unified archiving: Constellio creates a unified filing system based on the organizational classification plan, thus acting as the central repository for all organizational documents.
- Lifecycle management: Constellio systematically applies the retention schedule to all records linked to this classification plan. As a result, documents will be retained or destroyed in accordance with their expected lifespan in the system.
Practical applications
The Constellio unified platform offers a range of notable benefits:
- Effective management of duplicates and semi-duplicates.
- Automatic detection of the latest versions and advanced version management system.
- Granular security with security ratings and classifications.
- Detailed audit and logging of actions on the content.
- Advanced metadata and reference management, allowing the reuse of documents in multiple folders.
- Sophisticated search engine and tools for identifying similar documents.
- Intelligent content analysis for automatic extraction of metadata and personal information.
- Optical character recognition for searching within image content.
- Document templates to standardize document creation and ensure the use of appropriate models.
Key figures
70
Reduction in search time
50
Reduction in search costs
90
Reduction in security incidents
Productivity
Our solution speeds up access to information, allowing users to save time and improve productivity.
Reliability
Reduce manual entry errors through automation and machine learning.
Flexibility
Adapts to your needs and data volumes, regardless of the size of your business.
Collaboration
Improve collaboration by allowing multiple users to contribute and leverage data.
Don’t wait any longer, harness the potential of your content with Constellio
Find the ECM software used by the largest organizations, available in open source and schedule your free demo to discover the enterprise version.